Author’s Guide to Pacific Northwest Extension Publishing

PNW Extension publishing committee

Each of the three states’ Extension directors delegates one editor to represent their institution on a committee for oversight and administration of PNW publishing. The committee meets once a year to update the status of PNW publishing proposals, recommend action, and review policy. These editors also are available to attend author meetings to provide information and advice about PNW publishing.

PNW publishing process

• Individual authors from any of the three participating institutions, groups of authors from one or more institutions, or editors can initiate a PNW publication. Before the content can be officially proposed for PNW publishing, it must already have been reviewed and accepted for publication by the originating institution. Groups of authors designate a corresponding author, and the corresponding author’s affiliation determines which state will be the originating, or “lead,” institution.
• The editor at the originating institution sends the content proposed for PNW publishing (normally a manuscript) to the editors at the two other institutions. Manuscripts and related content should be near-final drafts, though unedited
• Editors at the receiving institutions share the proposed content with faculty experts, who evaluate it and decide whether to support it for PNW publishing. Reviewers note any content changes that they recommend or require and respond in writing to their editor, who in turn responds to the originating institution’s editor.
• The author makes the content changes required by the other institutions and may consult directly with reviewers to clarify suggestions or resolve differences.
• Revised manuscripts are shared on request. If the author and reviewers have irreconcilable differences over content, the originating institution may withdraw the proposal from further consideration as a PNW title.
• The originating institution edits, designs, and publishes the content and then notifies the other states when the title is available. Printing costs typically are shared equally among the institutions on a per-copy basis.
• The originating institution is responsible for reprints and revisions and handles bulk-quantity sales and national marketing, if any.
• If an author team includes faculty from all three states, the lead university can waive PNW review—provided authors give written/email assurance that the content is applicable to all three states. Similarly, bi-state authorship and a review from the third state can also qualify for PNW status.