Digital Accessibility

Making PDFs accessible tends to benefit all users. For example, the document structure that enables a screen reader to read a PDF out loud also enables a mobile device to reflow and display the document on a small screen.

You can use Acrobat to make PDFs meet the common accessibility standards, such as Web Content Accessibility Guidelines (WCAG) 2.0 and PDF/UA (Universal Access, or ISO 14289). 

Process of creating and checking accessible PDFs.

Learning how to make an accessible PDF ensures you’re creating a document that is universally easy to use and meets established accessibility standards.

Learn how to open and use the Accessibility Checker to find issues that make Word difficult for people with disabilities.

Learn how to create hyperlinks that use natural language so they’re easy to understand.

Put the content in your PowerPoint slides in the intended reading order so the screen readers read it correctly for users with a vision or reading disability.

Tables organize information visually and help you show relationships between things. Learn how to set up tables so they can be read out loud to people who use a screen reader.

Prebuilt Excel templates can help save time and improve accessibility in the content that you create.

Learn how to add alt text to images and objects in Microsoft.

When you send an email to a broad distribution, make sure it’s accessible to people with limited or no vision.

If you use a screen reader, like Narrator or JAWS in Windows, use your keyboard to navigate Word, and the screen reader will announce to you where you are.

Explore the best practices and tips on how to easily make your Outlook emails, Word documents, Excel spreadsheets, PowerPoint presentations, and other content accessible to everyone.

This topic gives you step-by-step instructions and best practices for making your PowerPoint presentations accessible and unlock your content to everyone, including people with disabilities.

This topic gives you step-by-step instructions and best practices on how to make your Word documents accessible and unlock your content to everyone, including people with disabilities.

Let’s show you why using the tools built-into Office docs can make better docs and a better experience for everyone. We’ll cover Check Accessibility button, Alt Text, merged cells, PowerPoint Live, and more in this short video.

Put the content in your PowerPoint slides in the intended reading order so the screen readers read it correctly for users with a vision or reading disability.

The elements that make presentations clearer and easier to comprehend for people with dyslexia also make them better in general. These tips help you do both.

Use these techniques to make the charts, graphs, and images in your PowerPoint slides accessible to users with a vision or reading disability.

Use the accessibility features in PowerPoint Live in Teams or Live Presentations in PowerPoint for the web to make sure everyone can follow and enjoy your presentation.

To make a PowerPoint presentation more accessible to people with disabilities, save it in an alternate format that can be read by a screen reader. Your audience can open it on a personal device or port it to a Braille reader.

The colors and styles you use for slides, text, charts, and graphics go a long way toward improving accessibility in PowerPoint presentations. Using an accessible template is a good starting point.